Email Greeting Generator

If you have their name: "Dear {Name}," (formal) or "Hello {Name}," (neutral). If you don't have a name, "Hello," is friendlier than "To whom it may concern," which now reads dated. Always try to find a name first — LinkedIn, the company About page, or the email signature of someone they work with.

"Hi {Name}," is the modern professional default — it works for clients, colleagues, and external partners alike. For senior executives on first contact, "Hello {Name}," or "Dear {Name}," is safer. "Hey," stays casual — save it for known colleagues.

Default to first names unless: (1) the relationship is strictly hierarchical (your country / industry skews formal — German, Japanese, legal, academic contexts often retain titles), (2) the person has a doctorate-level title relevant to the email (Dr., Prof.), or (3) their own email signature uses a formal title. When in doubt, mirror how they signed off in their last email to you.

Toggle "I'm emailing a group" above. Best options: "Hi team," (most common, neutral), "Hi everyone," (slightly warmer), "Dear all," (formal). Avoid "Hi guys," — it's exclusionary and increasingly avoided in professional contexts.

Mostly yes. It now reads impersonal and even lazy — recipients assume you didn't try to find their name. Use it only as a last resort (for example, sending a feedback email to a generic support@ address). Otherwise, default to "Hello," or invest 2 minutes to find a name.

For first contact in formal contexts (legal, academic, medical), yes: "Dear Dr. Smith," "Dear Professor Wang,". For most business emails, first names are the norm in English-speaking countries — using last names with Mr./Ms. can feel stiff and assumes gender. When in doubt, use "Dear {First} {Last}," — no honorific, but still respectful.