How to Set Up an Email Signature
Pick your email client and we'll walk you through it — Gmail, Outlook, or Apple Mail. Generate a professional signature, then add it in under 2 minutes.
Before you start
You need a signature to add. If you don't have one yet, create it free with our generator — no signup, takes about a minute. Once your signature is on the clipboard, jump to your email client below.
Pick your email client
Gmail
Web & Android
Open Settings → See all settings → General → Signature → Create new → Paste your signature → Save Changes. Set it as the default under "Signature defaults".
Outlook
New Outlook, Classic, Web
Settings → Mail → Compose and reply → New signature → Paste → Save. Choose it under "Select default signatures" for new emails and replies.
Apple Mail
Mac, iPhone, iPad
Mail → Settings → Signatures → pick the account → paste your signature. On iPhone and iPad, signatures are plain text only — set them in Settings → Mail → Signature.
Frequently Asked Questions
How do I set up an email signature?+
Create your signature with a generator (or write it manually), copy it, open your email client's settings, find the signature section, paste it, and save. Most email clients keep the formatting when you paste an HTML signature directly.
How do I make my email signature appear automatically?+
Every major email client has a default-signature option. In Gmail it's under Settings → Signature defaults. In Outlook it's the "Select default signatures" dropdown. In Apple Mail, pick the signature next to each account in the Signatures pane. After setting the default, your signature is inserted into every new email automatically.
Can I have different signatures for different accounts?+
Yes. Gmail, Outlook, and Apple Mail all support multiple signatures and let you assign one per account. Create a separate signature for each role (work, personal, freelance) and the right one will be inserted based on the account you send from.
Will my signature look the same on mobile?+
Mostly on desktop, yes. Mobile is trickier — Gmail and Outlook mobile apps often strip HTML and use a separate plain-text signature. Set a short text-only signature for the mobile app, and keep your full HTML signature for the desktop and web client.
Do I need to know HTML to set up an email signature?+
No. Use a signature generator like ours — it produces clean, email-safe HTML for you. You just copy and paste; the client keeps the formatting, colors, and links.
Why does my pasted signature look broken?+
Two common causes: (1) the email client stripped the formatting because you pasted as plain text — try Ctrl+V instead of Ctrl+Shift+V; (2) you pasted into a signature field that doesn't support HTML (common on mobile). On desktop, our generator's signatures preserve layout in Gmail, Outlook, and Apple Mail.
Don't have a signature yet?
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