How to Add a Signature in Outlook
Create a professional Outlook signature in under 2 minutes with our free generator. Follow this step-by-step guide.
Create your signature
Use our free signature generator to design your professional email signature. Choose a template, fill in your details, and click "Copy Signature".
Open Outlook settings
In Outlook on the web, click the gear icon (⚙️) → "View all Outlook settings" → "Mail" → "Compose and reply". In the desktop app, go to File → Options → Mail → Signatures.
Create a new signature
Click "+ New signature" and give it a name like "Work" or "Professional". You'll see a text editor where your signature will go.
Paste your signature
Click inside the signature editor and press Ctrl+V (or Cmd+V on Mac) to paste. Your formatting, colors, photos, and social icons will be preserved.
Set as default and save
Select your new signature as the default for new messages and replies/forwards. Click "Save". Your signature will now appear automatically in every email you send.
Frequently Asked Questions
Does the signature work in both Outlook web and desktop?+
Yes! Our signatures are HTML table-based, which ensures compatibility with Outlook on the web (outlook.com), the desktop app (Windows/Mac), and the mobile app. However, you need to set up the signature separately in each version.
Why does my signature look broken in the Outlook desktop app?+
The Outlook desktop app (Windows) uses the Word rendering engine, which handles HTML differently. Our signatures are specifically designed to work with this limitation using table-based layouts instead of modern CSS.
Can I add my company logo to the signature?+
Yes! Upload your photo or logo in our generator. The image is embedded as base64, so it doesn't require external hosting and will display reliably in Outlook.
Can I have different signatures for different Outlook accounts?+
Yes! Outlook supports multiple signatures. You can assign different default signatures to different email accounts in the signature settings.
Will the signature work with Microsoft 365?+
Absolutely. Our signatures are fully compatible with Microsoft 365 (formerly Office 365), Outlook.com, Outlook desktop app, and Outlook mobile.
Is this generator free?+
Yes, 100% free. No account, no credit card, no hidden costs. Create unlimited signatures.
Ready to create your Outlook signature?
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Create Outlook Signature